Updates to OSI/SGA Conference Process for Spring 2022
Dear Student Organization Leaders,
Student Government Association is starting the process of accepting applications for Spring 2022 Conferences. Conference presentations for January and February are going to take place on 11/9/2021, and conference requests for March and April are going to take place on 11/30/2021. Please note that we have NOT received approval to move forward with conferences outside of the regional area; however, we are going to allow presentations to speed the process in hopes that we will be moving in that direction after December 31, 2021.
To stay in line with Southern New Hampshire University’s Return-to-On-Site Work and Operation plan we have had to make a few adjustments to our policies regarding Conferences. These adjustments can be found below. Please take the time before submitting your Presentation to SGA and Michelle to review both the SGA Policies and these adjustments. The SGA policies can be found at snhusga.org/budgetfinance.
Overnight Trips and Conferences
Per the Return-to-On-Site Work and Operational Plan: Vaccinated students and staff can return to regional travel for club or involvement-related activities or required course outcomes. Courses that require travel will be required to follow SNHU’s current travel guidelines.
We are currently accepting requests for local overnight trips and conferences to occur after 11/1; and we are hoping that we will be approved to proceed with overnight trips and conferences within the United States after December 31, 2021.
If you are hoping to attend a local overnight conference this fall (after 11/1) or an overnight conference within the United States in the Spring of 2022, you are welcome to begin the process of applying for funding with the Office of Student Involvement and Student Government Association. Information is available in Module 4 of the UC Clubs and Organizations Brightspace Training. No travel arrangements or financial commitments will be made prior to accessing the funds. All requests must go through the Office of Student Involvement Trip process before submitting the request to SGA.
All trip policies are subject to change based on developing conditions related to COVID-19. Please be aware that If COVID-19 conditions develop, conferences may be canceled at the last minute.
All trip planning procedures (located in Brightspace Module 4) and approvals must be followed and require six weeks minimum for planning. Typically, eight weeks are required, but we are utilizing six weeks this fall.
Temporary change in occupancy: Hotel rooms are 2 students/room – must ensure that all students are comfortable sharing rooms with other students.
As always, chaperones will have a separate room from students and are not permitted to have guests on overnight trips. You must have a confirmed chaperone prior to submitting the trip request.
We have attached a sample conference presentation template that you are welcome to use. We look forward to receiving your requests and being able to support your club or organization this year! If you have any questions please reach out to us at firstname.lastname@example.org or Michelle in OSI at email@example.com.
With Penmen Pride,
Michelle Scali (she, her, hers) | Assistant Director
Office of Student Involvement
2500 North River Road, Manchester, NH 03106
Office Phone: 603-629-4631 | snhu.edu